personal finance money management

The other week on MakeUseOf, we showed you how to ungoogle your life – if you so desire. I’ve decided to do the opposite. Since I’m a self-avowed Google fan, and am in this deep, I may as well give my entire life over to them, including managing my budget and expenses.

I’ve tried out a whole slew of web and phone apps with the sole purpose of managing my expenses, but nothing seemed to suit my personal needs. Each application was either too complex, or left out factors that were essential to me. So I decided an Excel sheet, saved on Google Documents, would be the best way to keep track of both the balance in my bank account, and my spending habits.

Depending on what your personal needs are, there are a variety of templates specifically for managing your budget, available on Google Documents, or if you need something more detailed, there’s Ryan’s guide to putting together your own personal budget on Excel, which you can then upload to your Google Documents.

When it comes to tracking my spending, there have always been two essential factors I need to consider. First, my modes of spending money are varied, whether I’m using one of my credit cards, my debit card, or cash. When I withdraw money from the ATM, I want that to be reflected in my expenses and bank balance, but I also want to keep track of what that money is being spent on.

My solution to this using Google budgeting tools was simple. Using Google Documents Checkbook Register template, I duplicated the first sheet, listing my bank balance and transactions taking place directly from my bank account – deposits, ATM withdrawals and credit card payments.

I used the second sheet to list the amount of cash I withdraw each month, and keep a record of transactions each time I spend money. That way I know what is being spent, where and how.

The template is very simple to use – enter your bank balance at the top of the balance column, and each time you add a new entry to the withdrawal or deposit columns, it will automatically calculate your new balance.

The second factor to consider was that some payments I make don’t clear until the end of the month. I decided to keep those transactions at the bottom of the spreadsheet, and to highlight them until the transaction cleared. That way, just by glancing at the balance above the highlighted transactions – I can see what my current balance is, and at the bottom, what it will be at the end of the month.

Spreadsheet formulas can be finicky, so there are a few things you need to keep in mind. You cannot leave a blank row in the spreadsheet, otherwise the formula will no longer work. Sometimes, when inserting a new transaction above the payments that have yet to clear, it can ruin the sequence of calculations. Don’t panic – simple copy the cell with the bank balance that is accurate, and paste it into all of the cells below it, and that will automatically repopulate the cells using the formula.

A word of warning when it comes to using Google Document templates. When you save a Google template to your documents, sharing is automatically set to public. Your personal budget is obviously not something you want to share with the rest of the world, so to remedy this, click on the share button in the top right hand corner. Under ‘See who has access,’ click on ‘People can view this item without signing in,’ and choose ‘Always require sign in.’

Next, click on the ‘Advanced Permissions’ tab and make sure all options are unchecked. Save your changes, and the document will now be private.

Now that I knew which Google budgeting tools I would be using to keep track of my monthly spending, I needed a way to keep track of my daily spending, so that at the end of each day, or week, I could enter the transactions into my spreadsheet.

Keeping it in the family, I decided to use Google Calendar. I wanted something I could easily access at my computer or on the go, which would also keep track of the exact dates these transactions were made.

I created a new calendar called ‘Expenses’ and each time I spend money, I immediately make an entry to that Google Calendar with a note of the amount, and what the money is being spent on.

I personally have my iPhone calendar synced to my Google Calendar. Google Sync works with the iPhone, Windows Mobile, Blackberry and Nokia S60 phones.

If you’ve already set up your iPhone to sync with Google Calendar, be sure to go back into your iPhone sync settings and add your ‘Expenses’ calendar to the list of calendars that are in sync. You could also put Google’s mobile apps to good use for this purpose.

There are lots of little tips and tricks for entering transactions to your Google Calendar easier. You can use Twitter to add entries to Google Calendar. The downside to using Twitter to add your expenses is that it will add any entries to your primary Google Calendar, and of course you’re sending your spending habits to a third party.

For those of you living in the US, you can also send in your entries from your phone via SMS, but again, this option only works with your primary calendar.

There are various ways you can then access the information on Google Calendar to later input into your spreadsheet. I find the Agenda tab the most convenient to use in this instance, as it displays it all in one continuous list.

Do you have any tips on how to use Google budgeting tools to manage your expenses? Let us know in the comments.

Much of the mainstream press has played the rising opposition to Senate confirmation of Ben Bernanke as a case of misplaced populist rage. The fact that the opposition within the Senate began with that chamber's left (Bernie Sanders) and right (Jim Bunning) seems to confirm the premise that it's only the fringe that opposes his reappointment as Fed Chairman. The Boston Globe, for example, recently profiled Sanders and his case against Bernanke under the remarkable headline, “Sanders a Growing Force on the Far, Far Left.” (I've always thought of the far, far left as Chairman Mao and Che Guevara. Bernie is a European style social-democrat.)

In fact, when the Senate votes on Bernanke, Sanders will have a lot of company — and he should. Bernanke's high-profile speech to the American Economic Association in Atlanta, January 3, was his latest effort to redeem himself. But it provides ample evidence for why the Senate should deny him a second term.

Bernanke devoted most of a remarkable abstruse speech to a straw man. “Some observers have assigned monetary policy a central role in the crisis,” he said. “Specifically, they claim that excessively easy monetary policy by the Federal Reserve in the first half of the decade helped cause a bubble in house prices in the United States.”

There are such critics, but of course it wasn't cheap money that caused the bubble. It was easy money combined with the complete abdication of the Federal Reserve's role as a regulator that allowed Wall Street to go nuts, creating a financial house of cards. Low interest rates can be good for an economy. The post-World War II boom was built on low interest rates — combined with tight financial regulation so that the low cost of capital would enhance real economic growth and not foment risky speculation.

Bernanke's speech passed up the opportunity to confess any error or personal learning curve. He was appointed to the Fed by President Bush in October 2005, and elevated to chairman in February 2006. During the run-up to the collapse, the Fed possessed ample authority to deal with the abuses that caused the bubble in sub-prime loans. The Fed was specifically tasked with enforcing a 1994 law, the Home Ownership Equity Protection Act, which required all mortgage lenders to use sound underwriting standards, even if they were covered by no other federal regulation. No less than a fellow member of the Fed's Board of Governors, the late Ned Gramlich, an expert in mortgage finance, begged his colleagues to crack down on mortgage abuses, but first Greenspan and then Bernanke refused.

The abusive off-balance sheet maneuvers that led to the financial house of cards were done largely through the holding companies of the biggest Wall Street banks. These are the regulatory responsibility of the Fed — which, under Bernanke, displayed an appalling incuriosity and instead trusted the genius of markets and financial “innovation.” In his testimony before the Senate Banking Committee on December 3, Bernanke went through the motions of contrition. “In the area where we had responsibility, the bank holding companies, we should have done more,” he said. “That is a mistake we won't make again.”

But in his Atlanta speech, the closest he came to accepting responsibility was a few lines such as:

Stronger regulation and supervision aimed at problems with underwriting practices and lenders' risk management would have been a more effective and surgical approach to constraining the housing bubble than a general increase in interest rates.

But he followed this with defensive assertions of the actions that the Fed did take in 2006 and 2007, which proved to be woefully inadequate. Bernanke also contended that the crisis “revealed not only weaknesses in regulators' oversight of financial institutions, but also, more fundamentally, important gaps in the architecture of financial regulation around the world.” But the fact is that the Fed and other regulatory institutions had plenty of power — they just refused to use it.

Bernanke reiterated his call to give the Fed even more power as a kind of super-regulator. But both the Fed's record and its structure as a partly industry-owned hybrid make the Federal Reserve the last agency that should be entrusted with new regulatory powers. Bernanke himself was repeatedly behind the curve in his bland reassurances during 2007 that nothing was seriously amiss with housing markets or the financial system.

So one reason to reject Bernanke for a second term is that he really hasn't learned much from his earlier mistakes. A second, even more compelling, reason is that he refuses to tell Congress who in the private sector has been subsidized by the Fed, subject to what ground rules. Bernanke hides behind the widely-shared premise that Congress should not “politicize” monetary policy.

But the Federal Reserve really has three distinct roles, of which monetary policy — whether to loosen or tighten money generally — is the most straightforward. Arguably, if Congress got into the act, the majority party could pressure the Fed to deliver cheap money to stimulate the economy prior to elections. But that's not what this argument is really about. The Fed's other two responsibilities are regulatory policy and emergency infusions of credit and capital during severe crises — a role sometimes known as “lender of last resort.” In these two areas of the public's business, Congress has every right to demand far greater transparency of the Fed than Bernanke has been willing to deliver.

As Senator Byron Dorgan put it January 7, shortly after announcing his decision to retire after this year:

For the first time in history they said to the big investment banks, you can come and get direct lending from the Federal Reserve Board. We're trying to find out from the Fed, who'd you give the money to, how much money did you give? My point is, what did you do with our money? And the Federal Reserve Board says “none of your business.” Well, I tell you what, it is our business, and I'm not going to let the Bernanke nomination to head the Fed for another term go through until he tells, what did he do with our money, the American people's money.

Six weeks ago, Bernie Sanders was agonizing over whether to try to kill Bernanke's confirmation. He resisted pressure from the White House, and finally announced on December 2 that he was putting a hold on Bernanke's confirmation. Since then, Sanders has been clear that his goal is not to slow down the nomination but to kill it, and six other senators have joined him, meaning that it will take 60 votes for Bernanke to be confirmed. Bernanke's nomination was reported out of the Senate Banking Committee with a majority of the Committee's Republicans opposed, and Chairman Chris Dodd supporting Bernanke personally but rejecting a larger regulatory role for the Fed.

With the disappointing job numbers for December just released, and the rising populist rage against the favoritism shown to Wall Street over Main Street, the opposition to Bernanke will only grow. And it would be a severe mistake to read this as senators needing a scapegoat or a sacrificial lamb. The Fed's policies are deplorable, Bernanke shows no sign of learning from his mistakes, and the Fed continues to hide behind its semi-secret status as not quite a public agency.

As recently as mid-December, when the House Oversight Subcommittee, chaired by Dennis Kucinich, was trying to figure out whether the Treasury was letting shaky banks exit the TARP program early so that they could resume paying exorbitant bonuses, Treasury Assistant Secretary Herb Allison hid behind the Federal Reserve (which is not obligated to explain itself to Congress.) Huffington Post's Ryan Grim reported this exchange:

Kucinich: “So it's the Federal Reserve that decides when to exit the TARP and the Federal Reserve does it at their choosing, or who chooses? How do we know who makes the choice whether to exit the TARP? How do we know if it's the banks that are deciding or the Federal Reserve? Do you know?”

Allison: “The regulators decide, Mr. Chairman, on when it's appropriate for a bank to repay the Treasury.”

Kucinich: “Is that a transparent process, Mr. Allison, or is that pretty much done over at the Fed without any report to you?”

Allison: “That's a matter for the regulator, that's –”

Kucinich: “Well, they're the regulator, but we're the shareholder. When do we find out? When do you find out? Do you find out when you read about it in the newspaper?”

Allison: “When the regulator informs us…

This claim is complete malarkey. Treasury, since the program began, has been the prime agency supervising the distribution of the TARP money. And the negotiations over when the banks are strong enough to quit the TARP program (and escape its limits on executive pay) have been with the Treasury. But the ease with which Treasury officials have hidden behind the non-transparent Federal Reserve is a prime example of why the Fed needs both a complete overhaul and new leadership.

In October 2008, when Republican Treasury Secretary Hank Paulson's TARP legislation was railroaded through Congress, it was Republicans more than Democrats who nearly killed it, and the Democrats who saved it. Now, many Democrats are having second thoughts. In this climate, Republicans are playing the preposterous role of the more populist of the two parties. And, as the fight over a badly flawed health bill shows, Obama's policies are making their jobs easier.

With a majority of Republican senators apparently ready to vote against Bernanke, Democratic senators risk finding themselves on the wrong side of another populist backlash. If half of the Democrats decide to vote against him, his nomination could go down.

I have argued in this space, along with such good progressive friends as Peter Dreier, that Democratic legislators ought to hold their noses and vote for a badly flawed health bill. To kill the bill would hand a huge victory to the Republican right.

But the Bernanke re-nomination is another story. It is not a signature, make-or-break initiative of the administration. Bernanke's defeat would be a repudiation of President Obama's close alliance with Wall Street — but it would be extremely salutary for him and for us. It might even get the president's attention for the proposition that his presidency and America's economic future depend on an entirely different strategy of economic recovery. Bernanke is not just the symbol of everything that's wrong with Wall Street's dominance of economic policy, but the substance.

Robert Kuttner is co-editor of The American Prospect, a senior Fellow at Demos, and author of the book, Obama's Challenge: America's Economic Crisis and the Power of a Transformative Presidency.

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